王 应 宽

2010-03-19

Beijing, China

 

 

CIGR期刊网络工作会议纪要（2010-03-17）

 

CIGR Ejournal期刊工作会议如期举行，此次参加会议的人数增加，有5人在不同的地方通过计算机终端参会。会议由本人发起召集，通过Skype的Conference组建会议功能，召集大家开会。因为网络问题，会议期间有几位几次被Kick out of the meeting。会议很热闹，除了了完成各项议程，还进行了友好热烈的讨论。特别难能可贵的是，CIGR前任主席、名誉主席，CIGR Ejournal创始人和前任主编，Texas A&M University退休教授Bill Stout博士凌晨4点多就起床来参加会议，开完会有才回去睡“回笼觉”。会后他的会议评论很有参考价值，对以后的工作很有帮助。非常感谢各位的支持！

 

会议确定下次视频会议的时间为2004年4月1日。就是愚人节那天！

 

贴出会议纪要和Bill Stout的评论在此，以作纪念。

 

 

Agenda

CIGR Journal Transition Meeting 2

7:30 AM Eastern

March 17, 2010

Online Meeting

 

In attendance: Wang Yingkuan*, Bill Stout*, Lanfang Zhang*, Xiaopeng Zhao*, Jiannong Xin, Fedro Zazueta*

 

Call to order - 7:39

Changes to the Agenda

Timetable for the transition of CIGR Ejournal –

Transition will take place immediately after the Journal board is in place.  An announcement will immediately follow. Wang added: Wang and his editorial team plan to get started in early April after the CIGR announcement. A launching ceremony for CIGR Ejournal transition will be held jointly by CSAM and CSAE. OJS training for editorial staff will be provided in late March.

Amendment of the Bylaws (May be discussed in next meeting)

Changes to bylaws will follow standard parliamentary procedure, requiring approval by the Presidium. 

Observations:

1)      Title of the Journal is not clear, this needs to be consistent. ISI is confused with it.

2)      Some inconsistencies in repeated numbered headings that need to be addressed.

3)      CIGR is an open access journal. Need to address copyright issue who holds the copyright – author, CIGR?-

4)      Composition of Journal Policy board. – Members for geographic representation-.

5)      Wang may not have the last version of the Bylaws.

Communication from Thompson Scientific

Request from Thompson for a description of the journal, we will need to respond.

Wang will carefully study the ISI criteria to make any necessary changes to the approach.

Journal Process

The process is a blind review process.

Wang adds: In general, after the manuscripts are accepted, technical editing, formatting, proofreading are necessary to make the paper ready to publish. English language polishing may be needed for the accepted papers with poor English from non-English speaking countries. Finally, converting Word file to PDF, and then uploading to the journal website.

100 Member Board? (International Editorial Board)

Create an Editorial Board - Leave to Journal Board to create under the Editor.

Change ejounral to ejournal

       Wang and Fedro will discuss offline.

Replacement for Richard Love

       Fedro will work with section chair.

Process for Section Editors – Suggest to Chairs to move forward quickly

A process is in place for the Section Editors to be selected by the technical section. Any member of a member society can be a section editor. The editor may nominate some candidates of section editors to Section Chair for approval.

Status of  Board members

Recommendations will come from EURAGENG will come next week.  Not clear about Africa.

Next Meeting

       April 1^st,  same time and location.

Adjourn 8:21

 

 

Prof Bill Stout’s Comments added to the Minutes

 

Hello Yingkuan, Lanfang and Fedro,

---It was good to participate as a rather silent partner in the Online Meeting. As my primary assignment in CAAMS this fall is to advise Yingkuan and the Ejournal, here are some of my views. I hope they are helpful. First, some opinions about the overall goals of the Ejournal (not necessarily in order of importance):

---to obtain approval by ISI, EI, etc

---to continue to improve the quality of published papers

---to maintain diversity of authorship among countries

---to maintain a balance of authorship between developing and industrialized countries

---to publicize the success of the Ejournal in various ways, eg exhibits at conferences, articles  in the CIGR Newsletter, prepare summary of papers showing authorship by country(I can do this in the fall), etc

---emphasize no cost to authors and readers

---etc

 

A general problem in the past---some Section Chairs have been non-responsive and ineffective as far as the Ejournal is concerned.  Don’t be surprised if we continue to have this problem.  How did I handle—I appointed a few Section Editors when the Section Chair failed to fulfill his/her responsibilities. A good example was Bill Chancellor who did an outstanding job as Editor for  Section III and served for many years until he resigned recently. Perhaps the authority of the Editor to take this action should be built into the Ejournal Bylaws.

 

We may have a similar problem with members of the Journal Policy Board. Unfortunately, my experience is that sometimes busy people will agree to serve, but later fail to perform as expected and necessary. The key will be to select members who are knowledgeable about editing/publishing and are truly interested. And then to give the Editor the authority to replace non-performing individuals.

 

Agenda

CIGR Journal Transition Meeting 2

7:30 AM Eastern

March 17, 2010

Online Meeting

 

In attendance: Wang Yingkuan*, Bill Stout*, Lanfang Zhang*, Xiaopeng Zhao, Jiannong Xin, Fedro Zazueta*

 

Call to order - 7:39

Changes to the Agenda

Timetable for the transition of CIGR Ejournal –

Transition will take place immediately after the Journal board is in place. Stout—I agree. Let’s activate Yingkuan as Editor as soon as practical and end the uncertainty of the transition. An announcement will immediately follow.

Amendment of the Bylaws (May be discussed in next meeting)

Changes to bylaws will follow standard parliamentary procedure, requiring approval by the Presidium. 

Observations:

1)      Title of the Journal is not clear, this needs to be consistent. In the past ISI has criticized CIGR for using several different names for the Ejournal. We should review all pages of the website (including the CIGR general website, Ejournal website, OJS instructions for authors, etc) to make sure that we consistently use only the official approved name.

2)      Some inconsistencies in the membership that need to be addressed.

3)      CIGR is an open access journal. Need to address copyright issue who holds the copyright – author, CIGR?-

4)      Composition of  Journal Policy board. – Members for geographic representation-.

5)      Wang may not have the last version of the Bylaws.

Communication from Thompson Scientific (I have a large file of old correspondence with ISI. Yingkuan—did I share any of this with you? Do you want any of the old letters?)

Request from Thompson for a description of the journal, we will need to respond.

Wang (Fedro—it would be more personal if you would use Yingkuan, his given name. We should all be on a first name basis.) will carefully study the ISI criteria to make any necessary changes to the approach.

Since many of us will be in Pittsburgh for the ASABE meeting in June, should you consider a visit to ISI in Philadelphia? I don’t think that I need to be involved, but perhaps Yingkuan and Fedro should consider it.

Journal Process

The process is a blind review process. The process Fedro outlined is essentially the same as that followed since the beginning of the Ejournal 12 years ago. That is, approval of two qualified reviewers is required. The Editor checks submissions to make sure they deal with engineering and fall within the scope of the Ejournal. Also, when I was serving as Editor, I checked submissions to make sure they complied with the Ejournal Style and Format. Then the manuscripts are submitted to the appropriate Section Editor who selects qualified reviewers. When at least two positive reviews are received, their comments are sent anonymously to the authors who are instructed to carefully consider the reviewer comments and prepare a final draft. I always asked authors to give me a summary of the revisions made in response to reviewer comments and also a list of any reviewer suggestions that were rejected by the authors and their reasons. These records were kept of file for several years in case anyone questioned the review process (actually, this never happened). In the event of rejection of a manuscript by reviewers, it is the Editor’s job to diplomatically advise authors. I always said “the manuscript is rejected in its present form”. This gives authors a chance to make major revisions and possibly correct errors, do more research, etc and resubmit if they choose.

 

100 Member Board? (International Editorial Board) (I was cut off Skype from this point until the discussion of the next meeting, so have no comments on this section)

Create an Editorial Board - Leave to Journal Board to create under the Editor.

Change ejounral to ejournal

       Wang and Fedro will discuss offline.

Replacement for Richard Love

       Fedro will work with section chair.

Process for Section Editors – Suggest to Chairs to move forward quickly

A process is in place for the Section Editors to be selected by the technical section. Any member of a member society can be a section editor.

Status of Board members

Recommendations will come from EURAGENG will come next week.  Not clear about Africa.

Next Meeting

         April 1^st, same time and location.

Adjourn 8:21

 

This type of Online discussion is very useful to keep everyone informed and allow input from all.

 

Best regards to all! 

 

Bill Stout 

 

17 March 2010

 

 

 

 

 

 

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