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当要接收一篇文章时 When issuing acceptance letter

已有 1584 次阅读 2017-9-29 19:53 |个人分类:JMS信息|系统分类:科研笔记|关键词:acceptance,letter,,接收函| Letter, acceptance, 接收函

作者投稿后最高兴的事当属收到编辑部发来的接收函(Acceptance letter) 。

一篇文章在什么情况下可以被接受,各刊一般都有大致明确的标准。就Journal of Mountain Science 而言,给作者发接收函并不意味着文章修改的结束,只是同行评审的结束。在给作者发接收函的同时,我刊会对文章进行一次较为细致的编辑,如语言文字规范、参考文献等格式规范、图的质量和字体字号的大小、文中提及图表的顺序等等。同时,会附上列表请作者一一对照着检查。

在给作者发接收函时,会同时生成 一个DOI号,在接收函中一并告知作者,这对作者在其他文章中引用这篇文章非常重要。

另外,在接收函中会列出一些需要作者完成的后续工作:

1.签订版本转让协议(Copyright Transfer Statement);

2.推荐10位读者;

3. 请作者提供手机号(方便后期与作者联系).

接收函甚至细化到请作者在发来的版权转让协议书的文件名上加上文章的编号,便于编辑部对文章的版权转让协议进行归档时通过搜索找到它。

由于发送接收函以后,作者无法再在稿件系统中进行任何操作,因此,在信中告知作者直接将邮件发送到编辑部的邮箱。

在给作者发送接收函以后,我还会在本地服务器上为这篇已接收的文章创建专门的文件夹,文件名是稿件编号+责任编辑+接收日期, 便于不同的责编核查作者是否返回修改稿并进行后期的编辑加工工作。


要求作者进行印前修改的文档(特别要求作者进行修改的,另外高亮标注):

___________________________________________________________________

Revision requirements before formal publication

Pleasecombine all the necessary parts into one document except the figures and makeall the required revision.  

1. Title (required)

2. Author(the family names should be capitalized) (required)

3. Authoraffiliation (required. Countries or regions area must. zip code is better to be added)

4. All authors’orcid and email addresses (required)

5.Abstract (required)

6. Keywords (required)

7. Mainbody (required).

It isgenerally arranged in this sequence: Introduction, Study Area and Methods orMaterials and Methods, Results, Discussion, Conclusion, Acknowledgement,References. Please number each section AFTER Introduction.

1)     Check the sequence of the figures and tables mentioned in the text;

2) check whether the  figures and the words in the figuresare clear enough and the words (Times New Roman isrequired) are correct, and whether the words and the lines are inproportion;

3) check whether the table heads are correct and can be shortenedor condensed (to save space).

8.Figures should be in high quality. Words in the figures must be in Times NewRoman and cannot be in BOLD. Suggested figure sizes are 7-8 cmor 14-16 cm wide with font size in the final print version at 8-9 point. Figuresshould be saved at a minimum resolution of 600 dpi (dots per inch) at finalsize. Save all figures in Tiff format and number them sequentially.  

9. Put all the tables and figures behind References section. Tables should be editable. Figure caption should be editable.

Figure 1, please add latitude and longitude to the study area map.

Words in Figures 2 and 3 are too small to be legible. Please reprepare these two figures.

10Useitalics for the variables throughout thepaper.

11. Acknowledgement(Funding source should be provided).

12. Reference(required. DOI should be added if that item ofreference has one. Language in literature published in other languages outsideEnglish should be marked at the end of that item of reference. See the journalReference style at Guides to Authors at http://jms.imde.ac.cn/for-authors)

13.Supplementary materials can be provided, including documents, videos, pictures,etc..

14.Numbering each section except the Introduction. The subtitle also should benumbered. The format is like this: 1, 1.1, 1.1.1...; 2, 2.1,2.2, 2.3, …

15Use bright blue color for the cited literature, Figures, Tables and Equations mentionedin the text, and the DOI numbers or URL links in the Reference. (required). See the published sample paper at http://jms.imde.ac.cn/c/document_library/get_file?uuid=0488cf00-9465-4a41-bc23-4dda177d10c2&groupId=21915

16. Read through the article after you make all the revision to makesure every word and sentence is grammatically and semantically correct, thewhole paper is in a logical flow!

_____________________________________________________________

JMS 长长的接收函:

__________________________________________________________

Dear Dr. XXX:

It is a pleasure to accept your manuscript entitled "XXXXXXXXXXXXXXXXXXXXXXXXXXXX" for publication in the Journal of Mountain Science.

Thank you for your fine contribution.  On behalf of the Editors of the Journal of Mountain Science, we look forward to your continued contributions to the Journal.

Please download the Copyright Transfer Statement at http://jms.imde.ac.cn/web/21915/copyright-transfer, and it is required that all authors should sign their names on the statement, and then send the signed Copyright Transfer Statement (pls add the ms id XX-XXXX in the filename) to the editorial office (jms@imde.ac.cn).

Please make sure you are available at the present email address, and it's better to tell us your mobile phone number (for Chinese authors) so that we could get in contact with you timely when it's needed.

In addition, you are required to recommend at least ten potential readers who do research close to the field shown in your paper. Please list their names, affiliations, and effective email address one by one in Word or Excel format. We'll share your this paper with the readers you recommend after it's formally published.

The DOI assigned to this article is https://doi.org/XXXXXXXXXXXXX. It's best to add the DOI in the reference when you cite it in other articles.

P.S.:

The online system will be closed for this manuscript now. You can contact us by sending emails to the JMS email box (jms@imde.ac.cn) directly.

Before the formal publication, please make a thorough editing based on the suggestions in the attached files and send the revised manuscript to the editorial office (jms@imde.ac.cn).  If all the figures and tables have already been properly prepared in this version of manuscript, you donot need to send them once again, only send the revised manuscript to  editorial office  (jms@imde.ac.cn)


Sincerely,

XXX

Executive Editor-in-Chief

Journal of Mountain Science

jms@imde.ac.cn

-------------------------------

Journal of Mountain Science

 Institute of Mountain Hazards and Environment,Chinese Academy of Sciences

 P.O.Box 417

 No.16,South Sect.2, the 1st Ring Road (Yihuanlu)

 Chengdu  610041, China

 Tel:028-85252044

 E-mail: jms@imde.ac.cn

 QQ: 1540631665

 QQ Group: 232951752 (Journal of Mountain Science)

 http://jms.imde.ac.cn

 http://www.springer.com/earth+sciences+and+geography/journal/11629

 http://mall.cnki.net/magazine/magadetail/SDKB201701.htm


About the Journal

The Journal of Mountain Science(JMS), an international English journal on mountain sciences, was founded in 2004 and has been included in the Science Citation Index Expanded (SCI-E) since 2007. The SCI impact factor of JMS is 1.016(Source: JCR, 2016). JMS is supervised by the Chinese Academy of Sciences (CAS), sponsored by the Chengdu Institute of Mountain Hazards and Environment (CAS), published by Science Press China, and exclusively distributed by Springer outside Mainland China. JMS is devoted to research on mountains and their surrounding lowlands - ecoregions of particular global importance, with a particular emphasis on the important highlands/ mountains

_________________________________________________________________________




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